SCHOOL BOARD POLICIES & BYLAWS
Wyandotte Public Schools
Board of Education ByLaws, Policies & Procedures
Lusk & Albertson, P.L.C.
This collection of bylaws and policies is copyrighted to Lusk & Albertson, P.L.C. It is intended for the sole and exclusive use of Lusk & Albertson and Wyandotte Public Schools. No portion of the document may otherwise be reproduced, copied, used, distributed, or sold, in any form, without the prior written permission of Lusk & Albertson.
Acceptable Use - 8000.01 & PROCEDURES
Administrative Staff and Organization - 4000.01
Administrators, Other - 4000.01
Admission and Enrollment - 2000.01
Alcohol and Drug Free Workplace - 4000.03 & PROCEDURES
Amendment of Bylaws - 1000.04
Americans with Disabilities Act (ADA) - 8000.02
Annual Organizational Meeting - 1000.02
Appeals (Student) - 2000.06
Assessments - 2000.02
Athletic Academic Performance - 2000.04 - PROCEDURES
Athletic Code of Conduct & Academic Performance - 2000.061 - PROCEDURES
Athletic Tickets & Passes - Roosevelt High School - 2000.04 - PROCEDURES
Athletics - 2000.04
Attendance - 2000.06
Attendance Grades K-8 - 2000.063 - PROCEDURES
Attendance Roosevelt High School - 2000.064 - PROCEDURES
Audits - 5000.07
Behavior - 2000.06
Behavior, Other - 2000.06
Bloodborne Pathogens - 8000.03
Board Meeting Rules - 1000.02 - PROCEDURES
Board Member Ethics - 1000.03
Board of Education - Introduction
Board of Education - Professional Development - 1000.01 - PROCEDURES
Board Ethics - 1000.03
Board Position Vacancies - 1000.01 - PROCEDURES
Budget Planning and Adoption - 5000.02
Business - 5000
Business - General - 5000.01
Bylaws - 1000
Child Accounting - Eligibility of Resident/Non-Resident Students - 2000.01 - PROCEDURES
Closed Forum - 2000.05
Clubs and Other Activities - 2000.04
Coaching Assignments & Expecations - 2000.04 - PROCEDURES
Commercial Promotions, Advertising & Sponsorships - 7000.04
Communicable Disease Control - 8000.04 - PROCEDURES
Communicable Diseases - 8000.04
Communication - 2000.05
Community Relations, School - 7000
Community Use of School District Facilities - 7000.02
Compensation - 1000.01
Composition - 1000.01
Conditions of Employment - 4000.03
Confidentiality - 1000.01
Conflict of Interest - 1000.01
Copyrighted Works - 8000.05
Credit Acceptance Options for High School Students - 2000.02 - PROCEDURES
Credit Options - 2000.02 - PROCEDURES
Criminal Background Checks - 4000.02
Crisis and Response, School - 6000.03
Curriculum - 2000.02
Curriculum and Instruction - 3000
Curriculum Development - 3000.01
Dietary Adjustments for Students - 2000.07 - PROCEDURES
Directory Information - 2000.03 & PROCEDURES
Discipline & Discharge - 4000.04
Discipline and Removal - 1000.01
Discrimination - 8000.06 - PROCEDURES
Discrimination and Harassment - 8000.06
Discrimination and Harassment - 4000.02 & PROCEDURES
Distriminatory Harassment of Students - 2000.065 - PROCEDURES
Disposition of Surplus Property - 5000.04 - PROCEDURES
Distribution and Posting of Materials - 2000.05
Distribution of Information / Materials - 7000.04
District Energy Procedures & Administrative Guidelines - 6000.02 - PROCEDURES
Duties and Responsibilities of Board Members - 1000.01
Education Records - 2000.03
Election of Officers of the Board - 1000.01
Electronic Communications - 2000.066 - PROCEDURES
Electronic Cigarettes, Vaporizers, Etc. - 6000.05
Emergency Use of Seclusion & Restraint - 2000.07 - PROCEDURES
Employment Considerations - 4000.02
English as a 2nd Language, Title III Program - 3000.090
Epinephrine Auto-Injectors (Epi-Pens) - 2000.07 & PROCEDURES
Equal Employment Opportunity - 4000.02
Equipment and Supplies - 5000.04
Evaluations, Discipline and Discharge, Resignations - 4000.04
Expense Reimbursement for Board Members - 1000.01 - PROCEDURES
Expense Reimbursement for District Personnel - 4000.01 - PROCEDURES
Extracurricular Activities - 2000.04
Facilities and Operations - 6000
Facilities and Operations, Goal - 6000.01
Facilities Use Agreement - 7000.02 - PROCEDURES
Family and Medical Leave Act (FMLA) - 4000.03
Federal Procurement Standards - 5000.03
Fixed Asset Management - 5000.04 - PROCEDURES
Foreign Exchange Students - 2000.01
Freedom of Information Act Summary, Charges, Fee Itemization & Denial - 7000.04 - PROCEDURES
Fundraising - 2000.04 - PROCEDURES
General - 8000
Gifts to School Personnel - 4000.05
Gifts, Bequests and Donations - 7000.03 & PROCEDURES
Grade Change - 2000.02 - PROCEDURES
Graduation Requirements - 2000.02 & PROCEDURES
Guidelines for Public Participation at Board Meetings - 1000.02
Hazardous Chemicals and Substances - 6000.04
Head Lice - 2000.07 - PROCEDURES
Health and Safety - 2000.07
Health Concerns Raised by Parents or Guardians - 2000.07
Highly Qualified - 4000.03
HIPAA - 4000.03 & PROCEDURES
HIPAA Hybrid Entity Status - 4000.03 - PROCEDURES
Homeless Students - 2000.01
Immunization - 2000.07
Indemnification - 1000.01
Ineffective Teachers - 4000.04
Instruction - 3000.03
Integrated Pest Management - 6000.06
Investments - 5000.05
Land or Buildings - 5000.04
Learning and Achievement - 2000.02
Leaves of Absence - 4000.03
Limited English Proficiency - 3000.09
Locker Searches - 2000.06
Meal Charge - 5000.10
Media Center Resource Selection - 3000.05 - PROCEDURES
Medical Examinations - 4000.03
Medication - 2000.07 & PROCEDURES
Meeting Procedures - 1000.02
Meetings of the Board of Education - 1000.02
Michigan Open Meetings Act - 1000.02
Name and Legal Status - Introduction
Nepotism - 4000.02
New Members - 1000.01
Nonresident Students - 2000.01
Nutrition & Wellness - 2000.07 - PROCEDURES
Oath of Office - 1000.01
Omnibus Transportation Employees - 4000.03
Omnibus Transporation Workers Testing Act - 4000.03 - PROCEDURES
Online Fundraising - 5000.011
Organization and Functioning of the Board - 1000.01
Organization of School Clubs - 2000.04 - PROCEDURES
Outside Activities - 4000.05
Overnight Outings by School Sponsored Clubs - 2000.04 - PROCEDURES
Ownership of Works - 4000.05
Parent Involvement - Title I Program - 3000.020 - PROCEDURES
Parental Involvement - 3000.022
Parental Objections - 3000.06
Performance Based Compensation - 4000.04
Performance Enhancing Substances - 2000.07
Performance Evaluations - 4000.04
Performance Evaluations, Discipline and Discharge, Resignations - 4000.04
Personal Electronic Devices - 2000.067 & PROCEDURES
Personnel - 4000
Pest Control - Integrated Pest Management - 6000.06 - PROCEDURES
Placement - 2000.02
Policies, General - 8000
Political Activity (Organized) During School Hours or at School Functions - 7000.04 - PROCEDURES
Post Issuance Tax Compliance - 5000.08 & PROCEDURES
Posting Procedure for Union Materials & Bulletin Boards - 7000.04 - PROCEDURES
President - 1000.01
Private Transportation - 6000.07
Programs and Activities - 2000.07
Progress Reports and Grades - 2000.02
Public Complaints - 7000.05 & PROCEDURES
Public Information - 7000.01
Purchasing - 5000.03
Purchasing & Bidding - 5000.03 - PROCEDURES
Purchasing Card Useage - 5000.031 - PROCEDURES
Quorum - 1000.02
Recognitions, Remembrances, and Plaques - 6000.08
Reconsideration Committee Information - 3000.06 - PROCEDURES
Recording, Cable Casting & Streaming of School Events - 7000.04 - PROCEDURES
Records Retention - 2000.03 - PROCEDURES
Regular Meetings - 1000.02
Reimbursement of Expenses - 1000.01
Removal from Office - 1000.01
Reproductive Health Curriculum - 3000.01 - PROCEDURES
Resident Students - 2000.01
Resignations - 4000.04
Restorative Practices - 2000.060 - PROCEDURES
Risk Management - 5000.06
Role of Individual Board Members - 1000.01
Rules of Order - 1000.02
Safety and Security - 6000.02
School Crisis & Reponse - 6000.03
School Day - 3000.08
School District Clubs & Other Activities - 2000.04
School District Credit Cards - 5000.03
School Safety Information & Emergency Situations - 6000.02 PROCEDURES
School Visitors - 6000.02 - PROCEDURES
School Year/School Calendar - 3000.07
School-Based Support Organizations - 2000.04 - PROCEDURES
School-Community Relations - 7000
School-Community Relations - Goal - 7000.01
Schools of Choice - 2000.01
Seclusion and Restraint - 2000.07
Secretary - Board - 1000.01
Section 504 of the Rehabilitation Act of 1973 - 8000.02
Section 504 Grievance, Process, Forms - 8000.02 - PROCEDURES
Selection of Media Center Materials - 3000.05
Social Media - 4000.05
Solicitations - 7000.06
Special Meetings - 1000.02
Staffing, Layoff and Recall of Teachers - 4000.03
Student Appearance - 2000.06
Student Bullying - 2000.06
Student Code of Conduct - 2000.060 & PROCEDURES
Student Dress Code - 2000.62 - PROCEDURES
Student Meal Charging - 2000.07 - PROCEDURES
Student Participation Eligibility in Extra-curricular Activities & Athletics - 2000.04 - PROCEDURES
Student Publications - 2000.05
Student Records (FERPA) - 2000.03 - PROCEDURES
Student Surveys - 2000.03
Students - 2000
Summer Property Tax Levy - 5000.09
Superintendent of Schools - 4000.01
Superintendent of Schools - Introduction
Surplus Property - 5000.04
Suspension or Waiver of the Bylaws - 1000.02
Term of Office - 1000.01
Textbooks and Other Instructional Materials - 3000.04
Textbooks, Media Center Materials, Curriculum Materials & School Supplies - 3000.04 - PROCEDURES
Title I Services - 3000.021
Tobacco-Free Environment - 6000.05
Treasurer - 1000.01
Tuition Students - 2000.01
Vacancies - 1000.01
Vacancies in Officer Positions - 1000.01v
Varsity Letters - 2000.04 - PROCEDURES
Verbal Assault - 2000.06
Vice-President - 1000.01
Volunteer - 2000.07 - PROCEDURES
Voting - 1000.02
Wellness - 2000.07
Whistleblower Protection Policy - 4000.05
1000 BYLAWS & POLICIES
1000 BYLAWS - (Full PDF Document)
TABLE OF CONTENTS:
1000.01 Organization and Functioning of the Board & Procedures
Composition, Term of Office, Oath of Office, Duties and Responsibilities of Board Members, Role of Individual Board Members, Confidentiality, Vacancies, New Members, Election of Officers of the Board, President, Vice President, Treasurer, Secretary, Vacancies in Officer Positions, Removal from Office, Compensation, Reimbursement of Expenses, Indemnification, Conflict of Interest, Discipline and Removal
1000 BYLAWS - POLICIES & PROCEDURES:
The Board has adopted these Bylaws to define the manner in which the Board meets, operates and conducts its business. Bylaws are intended to provide for the Board's own internal governance, providing the basic framework for Board operations.
The Board of Education is comprised of seven (7) members, elected or appointed in accordance with the RSC and the Michigan Election Law.
Term of Office
The term of office of each member is four (4) years.
Oath of Office
Newly elected, reelected and appointed members of the Board will take the required oath of office before being seated.
Duties and Responsibilities of Board Members
Board members are elected to serve the interests of the School District and the entire school community. These interests may not be subordinated to any partisan principle, group or interest. Board members are expected to be and remain informed about issues that may come before the Board for decision. Regular attendance at Board meetings is necessary to fulfill the obligations of a Board member.
Board Member Professional Development
Role of Individual Board Members
The Board acts as a whole, and only at properly convened Board meetings. An individual Board member lacks independent authority and may not act for or on behalf of the Board unless specifically delegated authority by the Board to act in a particular instance.
In their capacity as a member of the Board, members may receive information that is not available to the general public. This includes information that is received during a closed session of the Board. In order for the proper functioning of the Board, an individual Board member will not share confidential information without the prior authorization of the Board or as required by law.
In the event of a vacancy on the Board, the Board may, pursuant to the Michigan Election Law, appoint an eligible person to fill the position. The appointed person will serve until a successor is elected at the next regular School District election and the elected person takes office.
Board Position Vacancies
Board service requires considerable preparation and study. New Board members are strongly encouraged to participate in orientation and educational activities to acquaint themselves with the duties and responsibilities of a Board member.
Election of Officers of the Board
The President, Vice President, Treasurer and Secretary of the Board will be elected at the Board's annual organizational meeting. The vote of a majority of the Board members elected and serving will be necessary for election to these offices. The elected officers will hold office for one year, and continue in office until their successors are chosen and take office. Board officers are eligible for reelection to their office.
The President of the Board will preside at all meetings of the Board and conduct meetings in the manner prescribed by these Bylaws. The President will prepare the agenda for Board meetings in consultation with the Superintendent and may perform such other tasks as are reasonably necessary to facilitate Board meetings.
The President, or designee, functions as the official spokesperson for the Board. The President will be the official recipient of correspondence directed to the Board and will provide copies of School District related correspondence to all other Board members and, in his/her discretion, to the Superintendent. Board members who receive School District related correspondence that was not addressed to the President will promptly provide a copy to the President.
The President will sign all papers and documents required by law or otherwise authorized by action of the Board.
The President, on behalf of the Board, is authorized to consult with the Superintendent and/or School District legal counsel prior to presentation of an issue to the full Board.
The President may appoint members to those temporary committees required by law or established by Board policy or resolution, such as committees for expulsion, readmission and grievance hearings.
The President or designee will hold a permanent official seat with vote, on the Wyandotte Public Schools Foundation, according to their Bylaws.
The President will serve as Legislative Liaison to the Wayne County Association of School Boards, Chairperson of the Board of Education Strategic Planning Committee and take such other actions as may be required by law or Board policy or resolution.
The Vice-President will have the powers and duties of the President during the temporary absence or disability of the President and such other powers and duties as the Board may determine by policy or resolution. The Vice-President will also serve as a member of the Board of Education Strategic Planning Committee.
The Treasurer of the Board will sign all School District documents required by law or otherwise authorized by action of the Board and perform other duties required by law and/or assigned by the Board. In addition, the Treasurer will: ensure that the District's business manager is bonded in an amount the Board may determine, the cost of which will be borne by the District; ensure the Board of Education monitors the District's business manager, who serves as the official custodian of all District funds; see that his/her signature appears on all checks of the general fund, building and site fund and payroll checks; serve as a member of the Board of Education Strategic Planning Committee; and, delegate his/her duties to the extent they may be appropriately handled by the Superintendent or designee.
The Secretary of the Board will be responsible for taking and keeping the Board minutes in conformity with applicable legal requirements and performing such other duties as may be required by law or as the Board may require by policy or resolution. In addition, the Secretary will: as required by law or Board policy or resolution, sign all official documents required to conduct the business of the District; act as the custodian of the records of the Board of Education; cause notices to be posted of all Board meetings, as required by law; cause minutes of Board meetings to be created, submitted to the Board and published in the manner required law or Board policy or resolution; and, delegate his/her duties to the extent they may be appropriately handled by the Superintendent or designee.
Vacancies in Officer Positions
In the event of a vacancy in a Board office, the Board will elect a successor to serve for the balance of the term.
Removal from Office
The Board may remove a person from an elected Board office by a majority vote of the serving members. Removal from an office does not constitute removal from the Board.
Board members will not be compensated for attending Board meetings, including meetings of any Board-created committee to which the member has been appointed.
Reimbursement of Expenses
Board members will be reimbursed for actual and necessary expenses incurred in the discharge of their official duties, as well as for attending Board approved activities and functions. Board members are expected to exercise good judgment, and ensure that expenditures incurred are reasonable, necessary, and in the best interest of the School District. Board members will not be reimbursed for entertainment expenses or the purchase of alcoholic beverages.
Expense Reimbursement for Board Members
The School District will indemnify the Board and individual Board members to the extent permitted by law. The School District will also purchase and keep in effect insurance policies for the defense and indemnification of the Board and individual Board members.
Conflict of Interest
Board members are expected to conduct themselves in a manner that does not create or give the appearance of a conflict of interest prohibited by law.
If a member of the immediate family (father, mother, husband, wife, son, daughter, sister, brother, father-in-law, mother-in-law, son-in-law, daughter-in-law, sister-in-law, brother-in-law, or step-family members) of a newly elected Board member is already an employee of the District, such Board member shall abstain from voting on any matter affecting the employment status of the employee.
Discipline and Removal
By a majority vote, the Board may censure an individual Board member or members for violating federal or Michigan law, these Bylaws or Board policy, or otherwise acting in a manner inconsistent with the office of a Board member. By a majority vote, the Board may petition the Governor to remove an individual Board member or members from office for gross neglect of duty, corrupt conduct in office or any other misfeasance or malfeasance in office, as set forth in Section 1107 of the RSC.
1000.02 Meetings of the Board of Education
Michigan Open Meetings Act The Michigan Open Meetings Act (OMA), MCL 15.261 et seq., governs many aspects of Board of Education meetings and permit closed meetings in certain cases. These Bylaws supplement the requirements of the OMA.
Board Meeting Rules
Annual Organizational Meeting
An organizational meeting will be held annually during the month of July. The business of the meeting will include:
• the swearing in of newly elected and/or reelected Board members;
• the election of Board officers; the establishment of a schedule of regular Board meetings for the following year; and
• such other business as the Board may choose to address.
Regular meetings of the Board will be held in accordance with the schedule established by the Board at the organizational meeting. The agenda for each regular meeting will be developed by the President of the Board in consultation with the Superintendent.
Special meetings of the Board may be called by the President or any three (3) Board members by providing not less than 24 hours notice to all Board members. The notice to Board members and the public shall be consistent in manner and form with the requirements of the OMA.
Unless otherwise required or permitted by law, a majority of the serving members will constitute a quorum.
Unless otherwise required or permitted by law, the affirmative vote of a majority of the serving Board members is required to exercise the Board's authority.
Guidelines for Public Participation at Board Meetings.
The Board will publish guidelines concerning public participation at Board meetings. The guidelines will include, but not be limited to:
• Limiting the total time to be devoted to public participation, but such limit will not apply in a circumstance where any individual would be denied an opportunity to address the Board.
• Limiting the time any individual may address the Board.
• Requiring individuals who wish to address the Board to identify themselves, and any organization they may represent.
• Advising the public that, generally, the Board and individual Board members will not directly respond to comments or questions that arise during the public participation portion of the meeting.
• Requiring individuals who wish to address the Board to direct their comments to the entire Board and not to individual Board members, the Superintendent, other School District employees or members of the audience.
• Prohibiting behavior that is intemperate, abusive, defamatory or discourteous or that otherwise interferes with the orderly conduct and timely completion of the Board meeting.
• Excluding from the meeting an individual who engages in conduct that constitutes a breach of the peace.
Rules of Order.
Disagreements concerning the rules of order for a meeting will be resolved according to the latest edition of Robert's Rules of Order. The Board may, however, suspend the Rules for a particular meeting or vote by action of a two-thirds (2/3) vote of those members present.
Suspension or Waiver of the Bylaws.
Bylaws may be suspended by general consent or a two-thirds (2/3) vote of the Board members present at a properly constituted meeting. The suspension will apply to a particular instance and matter only and will not otherwise be applicable to subsequent actions or events.
- Remember always that my first and greatest concern must be the educational welfare of the students attending our schools;
- Delegate authority for the administration of the schools to the Superintendent and work with other Board Members to establish effective policy;
- Attend all scheduled Board meetings insofar as possible and prior to meetings become informed concerning the issues to be discussed at upcoming Board meetings;
- Meet responsibilities by making policy decisions only after full discussion of the issues at publicly held Board meetings;
- Encourage the free expression of opinion by all Board Members, and seek systematic communications between the Board, students, staff and all elements of the community;
- Communicate to other Board Members, and the Superintendent, public reaction to Board policy and District programs.
- Become informed about current educational issues by individual study and through participation in programs providing needed information, such as those sponsored by the State and National School Boards Associations;
- Support the employment of those persons best qualified to serve as District staff and insist on a regular impartial evaluation of all staff;
- Avoid being placed in a position of conflict of interest and refrain from using the Board position for personal or partisan gain;
- Take no action that will compromise the Board or the District's staff and respect the confidentiality of information that is privileged under applicable law.
- During Board Meetings, express their personal opinions but, once the Board has acted, accept the will of the majority;
- Whilte participating in social media, be clear that their views do not necessarily reflect the views of the Board or of their colleagues on the Board;
- Shall, in maintaining the dignity of the office, respect and obey the law, demonstrate personal integrity, and exemplify good moral character.
2000 STUDENTS - (Full PDF Document)
TABLE OF CONTENTS:
Closed Forum, Student Publications, Distribution and Posting of Materials
2000.06 Behavior & Procedures
Introduction, Student Code of Conduct, Attendance, Student Appearance, Other Student Behavior, Student Bullying, Verbal Assault, Locker Searches, Personal Electronic Devices
2000.07 Health and Safety & Procedures
Programs and Activities, Health Concerns Raised by Parents or Guardians, Immunization, Medication, Performance Enhancing Substances, Seclusion and Restraint, Wellness, Epinephrine Auto-Injectors (Epi-Pens)
2000 STUDENTS - POLICIES & PROCEDURES:
2000.01 Admission and Enrollment
Michigan law establishes which students have the right to attend school in the School District. The Superintendent will develop and implement procedures for the enrollment of resident students and their assignment to School District schools, facilities and programs. The Superintendent may also develop and implement procedures for intra-district open enrollment.
Nonresident students may be permitted to enroll in the School District, as described below. Enrollment decisions will be made on a nondiscriminatory basis.
Schools of Choice.
The Board may choose to permit the enrollment of nonresident students through a schools of choice program. If a program is adopted, the Superintendent will develop and implement procedures for the enrollment of nonresident schools of choice students. Students duly enrolled through a schools of choice program will, thereafter, be considered School District students for all curricular and extracurricular purposes.
The Board may choose to permit the enrollment of nonresident students through a tuition program. If a tuition program is adopted, the Superintendent will develop and implement procedures for the enrollment of nonresident tuition students. Students duly enrolled through a tuition program will, thereafter, be considered School District students for all curricular and extracurricular purposes.
Foreign Exchange Students.
The Superintendent may develop and implement procedures for the enrollment of foreign exchange students.
The School District will comply with applicable legal requirements concerning the enrollment of students defined as homeless under federal law. The Superintendent will appoint a central office administrator to serve as the District's liaison with homeless students and their parents or guardians. The liaison will coordinate and collaborate with state and local officials, as necessary. Students duly enrolled as homeless students will, thereafter, be considered School District students for all curricular and extracurricular purposes.
Child Accounting - Eligibility of Resident/Nonresident Students
2000.02 Learning and Achievement
The core function of the School District is to educate students to prepare them to become productive and responsible citizens and adults. All other policies and considerations remain secondary to this objective.
The Superintendent, in consultation with selected School District personnel, is responsible for developing and implementing a legally compliant School District-wide curriculum. The curriculum is to be designed to further the educational growth of School District students and prepare students for post-secondary education and employment opportunities. All School District personnel are responsible for faithfully and effectively implementing the curriculum in their respective buildings and classrooms.
Credit Acceptance Options for High School Students
The Superintendent, in consultation with selected School District personnel, is responsible for developing and implementing legally compliant student assessments. These assessments are to be designed to accurately measure the degree to which students of the School District are progressing in the School District's curriculum, in general, and how each individual student is progressing within the curriculum.
The Superintendent, in consultation with selected School District personnel, is also responsible for developing and implementing an assessment reporting system. The purposes of the reporting system include informing the Board, School District staff, parents, and the community, at large, about student progress within the School District's curriculum, in general; informing the Board, School District staff, parents and the community at large about student progress relative to their peers in other school districts and communities; and notifying parents and students of the particular student's individual progress in the School District's curriculum. All School District personnel are responsible for faithfully and effectively administering the School District's assessments and following the prescribed system of assessment reporting.
Progress Reports and Grades
The Superintendent, in consultation with selected School District personnel, is responsible for developing and implementing a system of legally compliant periodic progress reporting and grading that accurately reflects the degree to which students are progressing within the School District's curriculum, in general, and relative to their peers, as well as how each individual student is progressing. All School District personnel are responsible for faithfully and effectively implementing the School District's progress reporting and grading system.
The Superintendent and building administrators, in consultation with parents, are responsible for placing students in schools, grades and courses consistent with the School District's core function of preparing students to become productive and responsible citizens and adults. Where agreement cannot be reached, following consultation, placement decisions may be made notwithstanding parental objection.
In order to graduate and receive a high school diploma from the School District, a student must successfully complete all coursework required by law, all credits, coursework and assessments required by the School District and all other requirements that may be established and published from time to time by the Board or the Superintendent.
2000.03 Education Records
The Superintendent will develop and implement legally compliant regulations covering the creation, maintenance, preservation and confidentiality of student records. The Superintendent will annually notify parents of their rights with respect to student records and related matters, as required by the Family Education Rights and Privacy Act (FERPA) and Pupil Privacy Rights Amendment (PPRA).
Student Records (FERPA)
The Board designates the following student record information as directory information:
• a student's name, address and telephone number;
• a student's photograph;
• a student's birth date and place of birth;
• a student's participation in School District related programs and extracurricular activities;
• a student's academic awards and honors;
• a student's height and weight, if a member of an athletic team;
• honors and awards received by a student; and
• a student's dates of attendance and date of graduation.
Such information may be released by the School District, upon request, unless a parent or adult student has made timely objection, in writing, in accordance with FERPA.
Parents may inspect all materials used for any student survey, analysis or evaluation conducted by the School District in connection with a program that is funded by the United States Department of Education. The School District will not, without the consent of the parents of a student, require the student to participate in such a survey, analysis or evaluation that reveals or is intended to reveal information concerning the student's or the student's parents':
• political or religious affiliations, beliefs or practices;
• mental or psychological problems;
• sexual behavior or attitudes;
• illegal, anti-social, self-incriminating or demeaning behavior;
• critical appraisals of other individuals with whom the student or the student's parents have close family relationships;
• legally recognized privileged or analogous relationships, such as those with lawyers, physicians and ministers;
• income, other than when required by law to determine eligibility for programs or financial assistance.
2000.04 Extracurricular Activities
The Board strongly encourages the participation of School District students in extracurricular activities. Such activities are intended to supplement the School District's curriculum and provide opportunities for student enrichment. While important, it must be emphasized that participation in extracurricular activities is a privilege; not a right.
The Superintendent, in consultation with the Board and selected School District personnel, will develop and administer a robust program of interscholastic athletics. The athletic program must, at all times, adhere to the principle that participants are students first and athletes second.
Athletic Academic Performance
Athletic Ticket and Pass - Roosevelt High School
Coaching Assignments and Expectations
School District Clubs and Other Activities
The Superintendent, in consultation with the Board and selected School District personnel, will develop and administer a program of curricular and extracurricular student clubs and other activities.
School District secondary students may also initiate clubs and other activities to be held on School District premises, subject to such rules and procedures as may be established by the Board, the Superintendent or District personnel consistent with the federal Equal Access Act. The School District will not discriminate among such student-initiated clubs and activities based on the religious, political or philosophical content of their meetings, provided the following conditions are met:
• Club meetings and events may not take place during instructional time.
• Club meetings and events must, in fact, be student initiated and student participation must be voluntary.
• Club meetings and events will not be sponsored by the School District and are not to be sponsored by School District employees or agents.
• School District employees and agents may be present in only a supervisory capacity. They may not otherwise participate in club meetings and events.
• Persons not affiliated with the School District may not direct, conduct, control or regularly attend club meetings and events.
• Club meetings and events must not materially or substantially interfere with the orderly conduct of School District educational programs or activities.
Organization of Student Clubs
Overnight Outings by School Sponsored Clubs
School-Based Support Organizations
Student Participation Eligibility in Extra-curricular Activities and Athletics
The School District is a closed forum, dedicated to the education of School District students based on the School District's curriculum. Where deemed necessary, the School District reserves the right to prohibit communication, by students or others, while observing all applicable legal requirements.
The School District supports and encourages student publications that are part of the School District's curriculum, including school newspapers, yearbooks and similar publications.
Distribution and Posting of Materials
The posting and distribution of materials on School District premises is prohibited, unless the materials are generated by the School District itself or provide factual information about School District academic or extracurricular activities. All postings and materials to be distributed require the prior written approval of the building administrator, or his/her designee.
The Superintendent, in consultation with building administrators, may develop and implement procedures for the posting and distribution of other information. In all cases, the School District prohibits the posting or distribution of literature that:
• Is libelous, defamatory, obscene, lewd, vulgar, or profane;
• Violates federal, state or local laws;
• Advocates the use or availability of any substance or material that may reasonably be believed to constitute a direct and substantial danger to the health or welfare of students, such as tobacco, alcohol or illegal drugs;
• Incites violence;
• Interferes with or advocates interference with the rights of any individual or the orderly operation of the schools and their programs;
• Is primarily of a commercial nature, including but not limited to material that primarily seeks to advertise products or services; or
• The primary purpose of which is fundraising, except as approved in advance by the Superintendent.
The Board of Education is committed to providing a school environment in which students may receive and staff may deliver educational services without disruption or interference. Expectations for students are based on principles of civility, mutual respect, and otherwise doing what is necessary to be a functioning member of a school community. These expectations apply to conduct on School District premises, while en route to and from school, while in attendance at school functions, as well as when off-campus, to the extent the off-campus behavior is likely to or does substantially disrupt District academic or extracurricular activities or programs.
Student Code of Conduct
The Superintendent, in consultation with the Board and other School District personnel, will develop and implement a legally compliant Student Code of Conduct. The Student Code of Conduct will apply to student behavior on school premises, while en route to and from school, at School District related events, as well as to off-campus behavior, to the extent the behavior is likely to or does substantially disrupt District academic or extracurricular activities or programs.
As permitted by the Revised School Code, the Board delegates to the Superintendent and building principals the authority to impose student discipline as follows:
• Principals are delegated the authority to suspend a student from school for misconduct for a period not to exceed ten (10) school days. The Student Code of Conduct to be developed by the Superintendent is to include the due process protections that will apply in connection with such suspensions. The Superintendent is delegated the authority to hear and decide appeals from student discipline imposed by building principals.
• The Superintendent is delegated the authority to suspend or expel a student from school for violations of the Student Code of Conduct or law after following the due process procedures to be included within the Student Code of Conduct.
A student who has been suspended for more than ten (10) school days or
expelled by action of the Superintendent may submit a written appeal to the
Board. The Board will decide, in each instance, whether or not it will consider
In the event the Board decides to permit an appeal to proceed, an appeal
hearing will be scheduled before the Board or a committee of the Board.
During the appeal hearing, no further testimony or new evidence will be
permitted. The Superintendent will share the results of the hearing at his/her
level. The student, parent(s) or guardian(s) or a legal representative will have
an opportunity to address the Board or the committee and explain why, in
their opinion, the disciplinary action is unjust. The Board or committee may
ask questions of either the Superintendent or the student and will render a
written decision on the appeal within fourteen (14) school days.
The Superintendent may also develop and implement an Athletic and Extracurricular Code of Conduct. The Code will be developed on the foundational basis that participation in athletics and extracurricular activities is a privilege; not a right.
The Superintendent will post the School District's Student Code of Conduct and Athletic and Extracurricular Code of Conduct on the School District's web site and take other reasonable measures to assure that students and parents are aware of their existence.
Regular school attendance is expected of all students. The Superintendent shall develop and implement regulations to promote regular school attendance.
Students' dress and grooming must not disrupt the educational process, interfere with the maintenance of a positive teaching/learning climate or compromise reasonable standards of health, safety and decency.
Other Student Behavior
Michigan law requires that the Board adopt policies concerning bullying, "verbal assault" and locker searches. The Board adopts the following policies, which the Superintendent is to incorporate into the Student Code of Conduct.
The Board of Education recognizes that bullying of students, including cyberbullying, significantly interferes with the learning process. Through this Policy, the Board prohibits bullying "at school", as defined below, as well as off-campus conduct that could likely lead to a material or substantial disruption of the school learning environment for one or more students.
This Policy is intended to protect all students from bullying, including cyberbullying, regardless of the subject matter or motivation for the behavior. The Board, through this Policy, also prohibits retaliation or false accusations against a target of bullying, as well as a witness or another person with reliable information about an act of bullying. The identity of an individual who reports an act of bullying shall remain confidential.
In order that this Policy be properly implemented, the Board directs that:
Responsible School Official - The Principal of each school building is primarily responsible for implementing this Policy for the school to which he or she is assigned.
Publication - The Superintendent shall revise the District's Student Code of Conduct, consistent with this Policy, to specifically prohibit bullying and cyberbullying, as defined below. The Superintendent is directed to post this Policy on the District's website.
Reporting - The Superintendent shall report to the Board of Education, on an annual basis, all verified incidents of bullying, and the resulting consequences that were imposed.
Administrative Regulations - The Superintendent shall promulgate such administrative regulations as he/she may deem necessary for the implementation of this Policy. The regulations shall include all of the following:
a procedure for an individual to report an act of bullying;
a procedure for the prompt investigation of a report of an act of bullying by the building principal or his/her designee;
a procedure for providing notification to the parent or guardian of both the claimed victim of an act of bullying and the parent or guardian of the alleged perpetrator;
a procedure to protect the confidentiality of a person making a report of bullying;
a procedure for documenting any prohibited bullying incident that is reported; and
the procedure for the Superintendent to report to the Board of Education, on an annual basis, all verified incidents of bullying, and the resulting consequences that were imposed.
Definitions. The following definitions shall apply for purposes of this Policy:
Bullying means any written, verbal or physical act, or any electronic communication, including, but not limited to, cyberbullying, that is intended or that a reasonable person would know is likely to harm one or more District students, either directly or indirectly, by doing any of the following:
(i) substantially interfering with educational opportunities, benefits or
(ii) adversely affecting a student's ability to participate in or benefit from
educational programs or activities by placing a student in reasonable fear
of physical harm or by causing substantial emotional distress;
(iii) having an actual and substantial detrimental effect on a student's physical
or mental health; or
(iv) causing substantial disruption in, or substantial interference with, the
orderly operation of the school.
At school means in a classroom, anywhere else on school premises, on a school bus or other school-related vehicle and at a school-sponsored activity or event, whether or not the activity or event is held on school premises. "At school" includes the off-premises use of a telecommunications access device or telecommunications service provider if the device or service provider is owned by or under the control of the District.
Cyberbullying means any electronic communication that is intended or that a reasonable person would know is likely to harm one or more pupils either directly or indirectly by doing any of the following:
(i) substantially interfering with educational opportunities, benefits or
(ii) adversely affecting a student's ability to participate in or benefit from
educational programs or activities by placing a student in reasonable fear
of physical harm or by causing substantial emotional distress;
(iii) having an actual and substantial detrimental effect on a student's physical
or mental health; or
(iv) causing substantial disruption in, or substantial interference with, the
orderly operation of the school.
Each student in the School District is accountable for his/her own behavior, based on age-appropriate expectations. The Board believes that standards for student behavior must be set cooperatively through interaction among the students, parents/guardians, staff, and community members producing an atmosphere that encourages students to grow in self-discipline. Respect for all students is part of a safe and healthy learning environment. Each student is expected to demonstrate respect through their interactions with the give-and-take of friendships, group cooperation, social interaction, compromise and acceptance of differences among other students and staff.
Retaliation against a target of bullying, a witness, another person with reliable information about an act of bullying or any person who reports, is thought to have reported, files a complaint, or otherwise participates in an investigation or inquiry concerning allegations of bullying is prohibited and will not be tolerated. Such retaliation shall be considered a serious violation of the Board policy and independent of whether a complaint is found to have been substantiated. Suspected reprisal or retaliation should be reported in the same manner as bullying.
Making intentionally false reports about bullying for the purpose of getting someone in trouble is similarly prohibited and will not be tolerated.
Retaliation and intentionally false reports may result in disciplinary action.
The Superintendent is directed to implement this Policy and is authorized and directed to promulgate such administrative procedures as may be deemed necessary.
A verbal assault is a communication or series of communications that does or is intended to put a reasonable person in fear of harm to him/herself or his/her property. The Superintendent will address verbal assault within the Student Code of Conduct.
Lockers provided to students are the property of the School District and students and others have no expectation of privacy with respect to the lockers or their contents. School District principals and their designees may search student lockers at any time for any reason and may request the assistance of local law enforcement personnel. When conducting locker searches, School District personnel will respect the privacy rights of students regarding items found that are not illegal or possession of which is not in violation of School District policy.
Personal Electronic Devices
The School District reserves the right to prohibit the possession or use of personal electronic devices on School District property or at School District-related functions. For purposes of this Policy, "personal electronic device" means a privately owned device that is used for audio, video or text communications.
Students are permitted to use personal electronic devices only as follows:
• Before and after the regular school day.
• During the student's scheduled lunch time.
• As directed by a teacher or other professional staff member for educational purposes.
Students may possess personal electronic devices on their person but the devices must be powered off and kept out of sight in backpacks/purses or lockers except during the times, above.
2000.07 Health & Safety
Programs and Activities
School District personnel will take reasonable precautions to preserve the health, safety and welfare of students participating in School District related programs and activities.
Health Concerns Raised by Parents or Guardians
Parents and guardians are responsible for informing the School District of health and safety concerns particular to their children and cooperating with the School District to address those concerns. The Superintendent will develop and implement procedures for addressing the health and safety concerns of students with disabilities within the meaning of Section 504 of the Rehabilitation Act of 1973.
Except as otherwise specifically provided by law, the Board requires that all students be properly immunized, not later than the first day of school.
The Superintendent will develop procedures concerning student medications. The procedures will address the possession, storage and accessing of student medications, as well as the administration of prescription medications to students while at school.
Performance Enhancing Substances
Students are prohibited from using or being in the possession of any performance-enhancing substances, including, but not limited to, those that may be listed by the National Collegiate Athletic Association, the Michigan High School Athletic Association or the Michigan Department of Community Health.
Seclusion and Restraint
The Board fully embraces the Michigan State Board of Education policy on Positive Behavior Support and the prohibition against seclusion and restraint as disciplinary measures. The Superintendent will assure that all staff receive training on the use of Positive Behavior Support and the very limited circumstances in which seclusion and restraint are permitted.
Emergency Use of Seclusion & Restraint
The Board of Education recognizes that student wellness is integral to learning, growth and development. The School District will promote proper nutrition and nutrition education, as well as regular physical activity, as steps toward student wellness. The Superintendent or his/her designee will develop administrative procedures to implement this policy.
Dietary Adjustments for Students
Nutrition and Wellness
Student Meal Charging
Epinephrine Auto-Injectors (Epi-Pens)
The District will acquire, purchase and maintain at least two (2) functioning epinephrine auto-injectors (epi-pens) for and at each school building it operates. Properly trained district personnel or authorized contractors will administer an epi-pen injection to any individual on school grounds who is believed to be having an anaphylactic reaction or any student who has a prescription on file at the school. The District will notify the parent(s) or legal guardian of any student to whom the District administers an epi-pen injection on school grounds or at a school-related activity.
The Superintendent shall promulgate administrative regulations for implementing this policy, which regulations are to incorporate by reference, the Michigan Department of Education's Medication Administration Guidelines.
Epinephrine Auto-Injectors - Introduction (EPI-PENS)
Epinephrine Auto-Injectors (EPI-PENS)
3000 CURRICULUM & INSTRUCTION
3000 CURRICULUM AND INSTRUCTION - POLICIES & PROCEDURES:
• be consistent with the Board's policy on Student Learning and Achievement;
• meet or exceed all requirements of the State of Michigan for instructional programs; and
• be standards based and founded upon legally compliant, research based grade level learning and achievement standards that lead to the awarding of a School District diploma.
The School District's curriculum will also include legally compliant, research based learning and achievement standards for students who participate in career and technical education programs, as well as address the needs and provide opportunities for students with disabilities and students who are considered gifted.
The Superintendent will appoint well qualified administrators and teachers to assist the Superintendent in implementing and improving the School District's curriculum, as well as otherwise improving student learning and achievement.
Reproductive Health Curriculum
3000.02 Parental Involvement
The Board strongly encourages and supports the involvement of parents in their children's education. The Superintendent will develop and implement procedures, in consultation with parents, which include:
• The manner in which the School District will cooperate with parents of students to develop students' intellectual and vocational skills in a safe and positive environment;
• The manner in which the School District will permit parents to review the School District's curriculum, textbooks and teaching materials;
• The manner in which the School District will permit parents to observe instructional activities, other than testing and assessments, in which their students are enrolled and present; and
• The manner in which the School District will permit the disclosure or use of student information for purposes of sales or marketing.
Parental involvement is also considered a key component of federal Title I programs. In order to help build a partnership between home and school for purposes of Title I, the School District:
• Informs parents of the program, the reasons for their children's participation and the specific instructional objectives;
• Trains parents to work with their children to attain instructional objectives;
• Trains teachers and other staff involved in Title I programs to work effectively with the parents of participating students;
• Consults with parents on a regular basis;
• Provides opportunities for parents to be involved in the design, operation and evaluation of the program; and
• Provides opportunities for the full participation of parents who lack literacy skills or whose native language is not English.
The Superintendent will develop and implement procedures that are compliant with Title I. The procedures are to support the above principles and actions and also assure that services provided with state and local funds in Title I schools are comparable to those provided in non-Title I schools in the School District.
Parent Involvement - Title I Program
Title I Services
To the maximum extent feasible, student instruction will be delivered using research based and peer reviewed instructional methodologies. The Superintendent may develop procedures that are consistent with this policy.
3000.04 Textbooks and Other Instructional Materials
The Superintendent will recommend to the Board, for its approval, textbooks and other instructional materials that are compatible with the School District's curriculum. The Superintendent may utilize well qualified administrators and teachers to assist in the selection of textbooks and instructional materials to be recommended to the Board.
Textbooks, Media Center Materials, Curriculum Materials & School Supplies
3000.05 Selection of Media Center Materials
The Board intends that students be provided access to a wide variety of educational materials, in various media, to support learning. The Superintendent is authorized to make or approve purchases for the media center and may receive recommendations for such purchases from professional staff members, parents and students.
Media Center Resource Selection
3000.06 Parental Objections
The Superintendent will develop procedures that provide an opportunity for the presentation and fair consideration of parental objections to the School District's curriculum, the selection of textbooks and other instructional materials and media center materials.
Reconsideration Committee Information
3000.07 School Year / School Calendar
The Superintendent will develop and recommend for approval by the Board a school year that is consistent with the Board's policies on Student Learning and Achievement. The school year adopted by the Board will meet all applicable legal requirements and, to the extent feasible, will be coordinated with the school year calendars of the intermediate school district and neighboring school districts.
3000.08 School Day
The Superintendent will develop and recommend for approval by the Board a school day that is consistent with the Board's policies on Student Learning and Achievement. The school day will meet all applicable legal requirements.
3000.09 Limited English Proficiency
The Board is committed to providing equal educational opportunities for all students in the School District. This includes students who have an English language deficiency. The Superintendent will develop and implement programs of instruction that:
• Appropriately identify students who have an English language deficiency;
• Provide appropriate instruction to limited English proficient students to assist them in gaining English language proficiency; and
• Annually assess the English proficiency of students and monitor their progress in order to determine the degree to which they may participate in a regular classroom environment.
English as a 2nd Language, Title III Program
4000 PERSONNEL - (Full PDF Document)
TABLE OF CONTENTS:
4000.03 Conditions of Employment & Procedures
Alcohol and Drug Free Workplace, Omnibus Transportation Employees, Staffing, Layoff and Recall of Teachers, Highly Qualified, HIPAA, Leaves of Absence, FMLA, Medical Examinations
4000.04 Evaluations, Discipline and Discharge, Resignations
Performance Evaluations, Performance Based Compensation, Ineffective Teacher, Discipline and Discharge, Resignations
4000.05 Other Matters of Employment
Gifts to School Personnel, Whistleblower Protection Policy, Outside Activities, Ownership of Works, Social Media
4000 PERSONNEL - POLICIES & PROCEDURES:
A quality educational program is very largely a function of the personnel employed to implement the educational goals of the Board of Education. The Board will search for and employ persons of the highest character who have the skills and other qualifications necessary to meet staffing requirements.
Board policies apply to all School District employees, including personnel who are covered by a collective bargaining agreement. In the event that a Board policy conflicts with a provision of a currently effective collective bargaining agreement, the bargaining agreement will control the particular matter for employees who are within the coverage of that agreement.
The Board believes in maintaining a work environment that will allow employees to be successful in providing an education to students of the School District. In return, employees are required to meet the highest standards of personal integrity, professionalism and performance.
4000.01 Administrative Staff and Organization
The Superintendent of Schools
The Board will, at all times, employ a Superintendent of Schools in conformity with relevant provisions of the Revised School Code and other applicable laws.
Expense Reimbursement for District Personnel
The Board may employ other administrators as it deems necessary for the proper operation of the School District.
4000.02 Employment Considerations
Equal Employment Opportunity
The Board is committed to equal employment opportunities in all aspects of employment, including recruitment, selection, training, promotion and retention of staff.
Discrimination and Harassment
The Board is committed to maintaining a learning/working environment in which all individuals are treated with dignity and respect, free from discrimination and harassment. There will be no tolerance for discrimination or harassment on the basis of race, color, national origin, religion, sex, marital status, genetic information, disability, age, or any other illegal grounds.
Discrimination and Harassment
It is the intent of the Board to avoid favoritism as well as the appearance of favoritism towards relatives in all matters concerning employment in the School District. The Board adopts the following standards:
• No Board member or employee shall participate in any personnel action, including a recommendation for appointment, employment, promotion or evaluation concerning an applicant or employee to whom she or he is related.
• No Board member or employee may directly supervise or be directly supervised by an employee to whom that person is related. If a person is hired into or transferred into a position for which s/he will directly supervise or be directly supervised by a relative, s/he shall immediately notify the Superintendent or his/her designee.
• Whenever one relative is promoted or transferred to a position that would result in a violation of this policy, the conflict shall be resolved by transferring one of the related employees to another comparable position. The employee who is to be transferred shall be designated by the Superintendent and must meet all established certifications and qualifications for the position to which transferred.
This policy shall not, except as otherwise expressly provided, be interpreted to prohibit the employment of relatives of Board members or relatives of any employee of the School District.
For purposes of this policy, the terms "related" or "relative" refer to the following relationships: father, mother, son, daughter, brother, sister, spouse, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, or any other persons who reside at the same location as the Board member or employee.
Criminal Background Checks
The Board seeks to ensure a safe and secure environment for students, staff and other members of the school community. Accordingly, the School District will comply with state law and require that any individual working in a school district building, whether as an employee or working regularly and continuously under contract, submits to a criminal history and background check by the department of state police. If an individual has been convicted of a listed offense, as defined by Michigan law, the School District will not employ the individual. If the individual has been convicted of a felony other than a listed offense, the School District will consider the severity of the felony, when the conduct occurred, its effect on the ability of the individual to work in a school building, and any other matters considered relevant to the safety of the school community. An individual with a felony conviction will not be permitted to work in a school building unless the assignment is specifically approved by the Superintendent and the Board of Education. Should the School District become aware, at any time, that an individual already working in a school building has been convicted of a listed offense or a felony, the same procedures, above, will apply.
4000.03 Conditions of Employment
Alcohol and Drug Free Workplace
It is the policy of the Board to maintain a workplace free of alcohol and illegal drugs, as well as prescription drugs for which the employee does not have a current, valid prescription. Any individual (employee, volunteer or under contract) working on district property, who is found to have unlawfully manufactured, distributed, dispensed, possessed or used alcohol or any drug in the workplace shall be disciplined, up to and including discharge from employment. Similarly, an employee or volunteer who is found to have been present in the workplace while under the influence of illegal drugs, prescription drugs for which the employee does not have a current, valid prescription, or alcohol will be subject to discipline, up to and including discharge from employment.
Alcohol & Drug Free Workplace
Omnibus Transportation Employees
The School District is required to and will comply with the Omnibus Transportation Employee Testing Act of 1991. The Superintendent will develop and implement procedures to conduct alcohol and drug testing of all individuals who operate district vehicles, within the meaning of the Act.
Omnibus Transportation Workers Testing Act
Staffing, Layoff and Recall of Teachers
This policy relates to all teachers working for the School District as defined by the Michigan Teachers' Tenure Act, MCL 380.71 et seq. As used in this policy, the term "personnel decision" refers to any situation where the School District is:
• conducting a staffing or program reduction or any other personnel determination resulting in the elimination of a position;
• conducting a recall from a staffing or program reduction; or
• any other personnel determination resulting in the elimination of a position, or in hiring after a staffing or program reduction or any other personnel determination resulting in the elimination of a position.
All personnel decisions will be made based on the following factors, in order of priority:
• individual performance;
• significant, relevant accomplishments and contributions;
• relevant special training.
The focus of personnel decisions will be the retention of effective teachers. Length of service or tenure status will not be a consideration unless the factors described above are found to be equal, and, then, only at the discretion of the Superintendent.
No teacher, who has received a rating of ineffective on his/her last year-end evaluation, will be given any preference that would result in that teacher being retained over a teacher who received a performance rating other than ineffective.
The Superintendent or designee will develop and implement procedures or practices necessary to ensure implementation of this policy in accordance with Michigan law.
It is the intent of the Board to employ "highly qualified" teachers within the meaning of the No Child Left Behind Act of 2001 (NCLB). The Superintendent will assure that NCLB standards are adhered to in the employment of professional staff.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires the School District to provide employees with notice of the uses and disclosures of their protected health information that may be made by the School District. The School District will comply with the requirements of HIPAA with regard to any employee benefit or group health plan provided by the District that is subject to the requirements of the Act. The Superintendent or designee will develop and implement procedures necessary to ensure continuing School District compliance with the requirements of HIPAA.
HIPAA (Health Insurance Portability and Accountability Act of 1996)
HIPAA Hybrid Entity Status
Leaves of Absence
An employee may be granted a leave of absence, with a right to return to employment upon expiration of the leave. A leave of absence is without pay unless otherwise provided by law, or a negotiated contract. The Superintendent will develop and implement legally compliant leave of absence procedures, specifying the various types of leave that are available to School District employees and the manner in which application for a leave may be made.
The School District will fully comply with the Family and Medical Leave Act (FMLA), 42 USC 12201 et seq., and corresponding procedures. The School District will use the rolling calendar method under the FMLA. The FMLA leave of any employee of the School District will be without pay. If the employee has paid leave time available under an applicable contract or other agreement, the employee will be required to use that paid time concurrent with any FMLA leave.
The Superintendent or designee may require an employee to submit to a medical examination when:
• Required or permitted by federal or state law.
• Required or permitted by the employee's contract of employment.
• Information suggests that a health condition may be negatively affecting the employee's work performance.
• Information suggests that the employee has a health condition which may endanger the health of students or other employees.
• An employee has provided medical documentation as the basis for a health leave or in return from a health leave and the School District believes that a second medical opinion is necessary.
When the Superintendent or designee has required an employee to submit to a medical examination, all costs will be borne by the School District. The employee will be required to sign a release authorizing the physician to submit a copy of the report of the examination directly to the Superintendent or designee. A copy of the physician's report will be maintained in a separate, confidential personnel file.
4000.04 Evaluations, Discipline and Discharge, Resignations
It is the belief of the Board that all teachers and administrators can continually improve their performance and should strive for excellence in order to provide the best possible education for the students of the School District. To that end, the School District will use a rigorous, transparent, and fair evaluation system for all teachers and administrators. This system will comply with Michigan law and include annual year-end evaluations for all teachers and administrators, except where otherwise provided by Michigan law.
The evaluation system is intended to be used to improve the performance of all teachers and administrators and encourage professional growth. The system is also intended to result in the separation from employment of those teachers and administrators who, after notice and an opportunity to improve, are found to continue to be ineffective. The Superintendent or his/her designee will develop and implement procedures necessary to ensure implementation of this policy in accordance with Michigan law.
Performance Based Compensation
The Board places great emphasis on employee performance and supports a system of performance based compensation. The Superintendent will develop for Board review and approval a system of performance based compensation which ties compensation directly to an employee's performance evaluation.
Teachers will receive a rating pursuant to the School District's evaluation policy and guidelines. Any teacher rated ineffective on a year-end evaluation will be placed on an individualized development plan (IDP). That teacher will be evaluated mid-year during the next school year, in addition to receiving a year-end evaluation. If the teacher continues to be found ineffective after a second year, the School District will act to discharge the teacher, either through termination (if probationary) or the filing of tenure charges (if tenured), unless special circumstances are found to exist.
Discipline and Discharge
This discipline and discharge policy includes, but is not limited to, District employees whose employment is regulated by the Teachers' Tenure Act (TTA), MCL 38.71 et seq.T. This policy does not apply to a decision to discharge or not to renew the employment of a probationary teacher. A probationary teacher is considered an at-will employee and their employment may be terminated at any time and for any reason that is not in violation of state or federal law. Where this policy conflicts with an individual contract of employment or a collective bargaining agreement, the applicable contract will supersede this policy.
Employees whose conduct or performance is inconsistent with the School District's expectations are subject to corrective and/or disciplinary action.
Discipline, for purposes of this policy, includes verbal and written warnings, verbal and written reprimands, suspensions, and dismissals/discharges. Discipline does not include verbal or written directives, placement upon a voluntary or involuntary leave of absence, or periodic performance evaluations. Such actions are not subject to this policy.
Disciplinary actions are taken at the discretion of the School District, and may arise for any reason that is not arbitrary or capricious. Except as otherwise expressly provided by law, contract, or a collective bargaining agreement, all disciplinary decisions of the School District are final and not subject to any grievance or arbitration procedure.
The Superintendent is authorized to accept resignations on behalf of the Board. A resignation must be in writing and is effective upon acceptance by the Superintendent or designee or the Board of Education.
• Accept any but nominal personal gift of money, services or goods from a student of the School District or the parent or guardian of any student.
• Accept any but nominal gifts or favors in any form whatsoever from any person, firm or corporation that is involved, directly or indirectly, or may be interested in becoming involved, in any commercial dealings with the School District.
Whistleblower Protection Policy
Employees are expected to report suspected unlawful activity in the School District without fear of retaliation. The Superintendent will develop procedures to inform employees of the protections and obligations that exist under the Michigan Whistleblowers' Protection Act, MCL 15.361 et seq. The procedures will include a procedure for reporting alleged violations.
Employees may not engage in activities which interfere with their School District duties and responsibilities or denigrate the School District or the employee's profession.
Teachers are not permitted to receive pay for tutoring students currently assigned to them. Teachers may only tutor other students of the School District with the prior permission of the Superintendent. No private tutoring for pay may be provided during the regular school day, on School District property at any time, or using School District equipment or supplies.
No employee shall attempt to sell or influence a student and/or parents to buy any product, article, instrument, service, or other such item, which would directly or indirectly benefit that employee.
Ownership of Works
Instructional staff members are encouraged to prepare scholarly articles and otherwise produce materials which might be considered for publication or distribution. Any works which reference the School District will require the prior written approval of the Superintendent.
Staff member works in which a copyright or patent interest may exist are subject to the following:
• Works developed within the specific scope of an employee's School District duties and responsibilities, or occurring during the employee's regular or customary work hours, are the absolute and exclusive property of the School District.
• Works developed by an employee outside of both the specific scope of his/her employment duties and outside the employee's regular and customary hours of work belong to the employee.
Digital communication (including social media) that occurs on District premises or involves the use of District equipment is governed by the Acceptable Use Policy and this Policy. This Policy also applies to digital communication that occurs off district premises and/or using non-District equipment.
Digital communication (including social media) provides educational and other opportunities for staff and students. The Board of Education expects that staff and students who engage in digital communication will do so in a reasonable and appropriate manner. Specifically, digital communication between staff and students, or to which students reasonably may be exposed, should be professional and of the same content, tone and demeanor as in-school communication between staff and students. Similarly, digital communication between staff and parents, community members and other adults, or to which staff members, parents and community members reasonably may be exposed, should be professional.
5000 BUSINESS - (Full PDF Document)
TABLE OF CONTENTS:
5000 BUSINESS - POLICIES & PROCEDURES:
The Board of Education holds a position of public trust and is responsible to account for and direct the management and expenditure of all monies received by the School District. In furtherance of this responsibility, the Board directs the Superintendent to establish financial procedures to ensure the proper and effective accounting of all School District monies, that monies are administered in accordance with generally accepted accounting principles and that all legal requirements concerning School District monies are satisfied in letter and spirit. Under the supervision of the Superintendent, financial reports and statements will be prepared and submitted to the Board on a quarterly basis or as requested by the Board.
5000.02 Budget Planning and Adoption
By law, the Board is required to adopt a budget prior to July 1 of each year, to be in place for the ensuing school year. The Superintendent is responsible for preparation of the budget and its timely presentation to the Board. Following adoption by the Board, the Superintendent will regularly inform the Board of actual or anticipated variances that may occur during budget implementation and recommend any action that may be required to be taken by the Board.
The District's administration will account for and report the District's various funds and accounts in compliance with GASB 54. The District's administration will develop each year's budget with a minimum ending fund balance of 10%.
The Board authorizes the Superintendent to purchase and/or supervise the purchase of all materials, equipment, supplies and services necessary for the operation of the School District. It is the intent of the Board that the School District purchase competitively, without prejudice or favoritism, and seek maximum value for all expenditures. Competitive pricing is to be pursued by following legally required processes, as well as through such methods as cooperative purchasing, formal or informal bidding, requests for quotations from multiple vendors, and negotiation.
Federal Procurement Standards The Board seeks to ensure the District complies with all procurement (EDGAR). The Superintendent will delegate responsibility for the development of procedures that comply with this policy to the Business Manager.
School District Credit Cards The Board views the use of credit cards as a convenient and efficient means of transacting School District related business. The Board approves the issuance and use of School District credit cards on the terms and conditions set forth below.
School District credit cards may be issued to the Superintendent of Schools and other School District employees designated by the Superintendent. The Superintendent is responsible for the issuance, accounting, monitoring and retrieval of School District credit cards and for overseeing compliance with this Policy. The Superintendent shall assure that:
A School District credit card may be used only by a person to whom the card has been issued by the Superintendent.
A credit card may be used only for the purchase of goods or services for the official business of the School District.
No purchases for personal purposes or cash advances are permitted.
An employee of the School District who has been issued a credit card shall submit to the Superintendent a contemporaneous report detailing the:
goods or services purchased;
date of the purchase;
cost of the purchase;
School District related reason for the purchase.
The person to whom a credit card has been issued is responsible for its protection and custody and shall immediately notify the Superintendent if the credit card is lost or stolen.
A person to whom a credit card has been issued must return the credit card upon the termination of employment or service in office for the School District.
Internal accounting controls will be developed to monitor credit card use, approval of credit card invoices and assurance that payment will be timely made. In no event will payment be made later than 60 days from the initial date of the statement on which the purchase is reflected.
Any unauthorized use of a School District credit card will result in appropriate disciplinary measures being taken.
Federal Procurement Standards
Purchasing and Bidding
Purchasing Card Useage
5000.04 Surplus Property
Land or Buildings
The Superintendent will identify School District land or buildings no longer required for School District purposes and recommend to the Board the procedures to be followed for the sale or disposition of such property. Board approval is required for both the process to be followed and the ultimate sale or other disposition.
Equipment and Supplies
The Superintendent will periodically review School District equipment and supplies and identify any that are thought to be obsolete and not able to be salvaged, as well as those that cannot be utilized effectively or economically by the School District. The Superintendent is authorized to dispose of any such equipment and supplies in a commercially reasonable manner.
Disposition of Surplus Property
Fixed Asset Management
The Board requires prudent management of the public monies to which it has been entrusted. Oversight and management of School District monies rests with the Superintendent. The Superintendent will develop and implement procedures to be followed in connection with School District investments. The procedures will include internal accounting and administrative controls to direct the investment activities of School District employees.
5000.06 Risk Management
The Board seeks to minimize risk in all School District operations. This requires planning that takes into account the safety of students, employees and the public, the protection of School District property and avoidance of financial loss or liability.
The Superintendent or his/her designee will be responsible for establishing a risk management program. The program will include means for identifying, eliminating, reducing, or transferring risk, and may provide for the purchase of insurance, if necessary.
The State of Michigan requires an annual audit of the School District's financial statements to determine, through an independent review, whether the financial statements fairly present the financial position of the School District. The auditor also examines whether the School District has followed generally accepted accounting principles and whether proper internal controls exist.
The Board will annually appoint an independent, qualified auditor to conduct the School District audit. The audit report will be presented annually at a public meeting of the Board.
5000.08 Post-Issuance Tax Compliance
The Superintendent, or his/her designee, will promulgate administrative regulations that enable the District to comply with the requirements established by the Internal Revenue Code for tax exempt or tax-advantaged bonds and other debt obligations issued by the District.
5000.09 - Summer Property Tax Levy
The Board, by passing a resolution in order to activate this policy, shall impose a summer property tax levy. Each summer property tax levy shall be for 50% for debt retirement and 50% for operating and non-homestead of the District's annual school property taxes, unless otherwise dictated by law.
5000.10 Meal Charge
The School District has established this meal charge policy for children who are eligible for reduced-price or full-price meal benefits, but have insufficient funds to pay for school meals. This policy also addresses bad debt incurred due to the School District's inability to collect unpaid meal charges from its students.
5000.11 Online Fundraising
No employee shall create, post, or sponsor any online fundraiser seeking to secure or generate funds from the public for school purposes, purchases for school, or utilizing the District's name, logo, or likeness, without prior written consent from the Superintendent. If permission to create, post, or sponsor an online fundraiser is provided by the Superintendent, any property secured or purchased through such fundraising activities shall become the property of the District and not the employee. This Policy applies, but is not limited to, online fundraising services such as DonorsChoose.org, Kickstarter.com, GoFundMe.com, Crowd Rise.com, and similar sites.
Post-Issuance Tax Compliance
6000 FACILITIES & OPERATIONS
6000 FACILITIES AND OPERATIONS - (Full PDF Document)
TABLE OF CONTENTS:
6000.05 Tobacco-Free Environment
Electronic Cigarettes, Vaporizers, Etc.
6000 FACILITIES AND OPERATIONS - POLICIES & PROCEDURES:
The District will endeavor to utilize energy-efficient resources whenever possible and practical, as well as conduct operations in an environmentally-conscious and responsible manner.
6000.02 Safety and Security
The Board is committed to assuring a safe environment for students, employees and School District visitors. School District facilities and grounds will be kept safe, clean and attractive. The Superintendent will develop and implement a maintenance program for the safe and efficient operation of the School District. The program will provide for the regular inspection and periodic maintenance of all School District facilities and be compliant with all safety, health and environmental requirements.
District Energy Procedures & Administrative Guidelines
School Safety Information & Emergency Situations
6000.03 School Crisis and Response
The Board strives to provide a safe learning environment for students, staff and other members of the school community. The Superintendent will develop a school crisis response plan to be implemented in the event of an emergency.
6000.04 Hazardous Chemicals and Substances
In order to assure a safe environment for students, staff and other members of the school community, the Superintendent will develop a plan that includes preventive and remedial measures to be taken in the event that there is exposure, or threatened exposure, to a toxic hazard. The Superintendent will also develop and implement an Asbestos-Management Program for the School District and take necessary measures to assure that the program is in compliance with the Asbestos Hazard Emergency Response Act (AHERA).
6000.05 Tobacco-Free Environment
The use of all tobacco products on School District property is prohibited. For purposes of this policy, School District property includes all school buildings, areas adjacent to school buildings, athletic fields, pupil transportation vehicles, and parking lots. This prohibition applies to students, employees and visitors to the school or school campus and applies whether or not school is in session. The term "tobacco" includes any kind of pipe, cigar, cigarettes, or any other smoking materials, as well as chewing products and snuff.
Electronic Cigarettes, Vaporizers, Etc. The use of electronic cigarettes, vaporizers, etc. on School District property is prohibited.
The following definitions apply to this Policy. "Electronic Cigarettes" means any device that simulates smoking any type of product, regardless whether they are manufactured, distributed, marketed or sold as e-cigarettes, or under any product name or descriptor. "School District Property" means: all school buildings, areas adjacent to school buildings, athletic fields, pupil transportation vehicles and parking lots.
6000.06 Integrated Pest Management
The Board is committed to providing students and staff with a school environment that is reasonably free of pests, pesticides and other harmful chemicals. The Superintendent will develop procedures that include strategies to reduce the use of pesticides that pose health risks to students, staff members and other persons in the school community.
Pest Control - Integrated Pest Management
6000.07 Private Transportation
In cases where an enrolled student wishes to transport him/herself by private vehicle, the parent(s) or guardian(s) of the student may request permission for their child to self-transport him/herself to and from a District site or program, subject to rules and regulations established by the Superintendent.
The Superintendent is authorized to reimburse School District employees for School District-related travel outside the boundaries of the School District at the rate established by the Internal Revenue Service.
6000.08 Recognitions, Remembrances, and Plaques
The Board may honor a person of national, state or local importance by placing a suitable plaque or memorial on a School District building or facility. The Board may elect to provide remembrances and/or recognitions of District employees or those serving the District from time to time. The Board authorizes the expenditure of reasonable costs for recognitions addressing an individual's service/employment to the District. Other than the foregoing, no public funds shall be expended for remembrances or recognitions approved by the Board.
7000 SCHOOL COMMUNITY RELATIONS
7000 SCHOOL-COMMUNITY RELATIONS - (Full PDF Document)
TABLE OF CONTENTS:
7000 SCHOOL-COMMUNITY RELATIONS - POLICIES & PROCEDURES:
It is the policy of the Board that the community be regularly informed about the objectives, achievements and condition of the School District. The Board recognizes the importance of community input and encourages active involvement in School District planning and operations.
The School District annually releases a comprehensive Annual Education Report (AER) and other information in accordance with state and federal reporting requirements. The Superintendent will utilize various media to provide for meaningful sharing of information between the School District and the community.
In accordance with the Michigan Freedom of Information Act, MCL 15.231 et seq., the School District makes public records available for inspection or duplication. The Superintendent will designate a Freedom of Information Act Coordinator and develop procedures to facilitate the processing of requests. The procedures will include a schedule of costs to be charged, as allowable under the Act.
7000.02 Community Use of School District Facilities
The Board encourages the use of School District facilities to promote educational, recreational, cultural and civic activities of the community. The Board does not intend, through this Community Use policy, to create or open any School District school, facility or property to create a public forum for expressive activity. The Superintendent will develop and administer procedures, as necessary, to implement this policy.
Facilities Use Agreement
• Be free of any restriction that is contrary to law or inconsistent with Board policy.
• Be, in the opinion of the Superintendent, fitting and appropriate for School District use.
• Not require excessive installation, alteration or maintenance costs, or otherwise require a large commitment of School District resources.
• Contain no advertising of a commercial interest.
Gifts, Bequests and Donations
7000.04 Distribution of Information / Materials
The Board seeks to minimize intrusions on the time of students and employees caused by the distribution of information from sources outside of the School District. Materials which have not been purchased from or produced or sponsored by the School District may not be sold or distributed on School District property without the prior written approval of the Superintendent, or his/her designee.
Commercial Promotions, Advertising and Sponsorships
Freedom of Information Act (FOIA) Summary
Freedom of Information Act (FOIA) Form
Charges for FOIA Request Form
FOIA Fee Itemization Form
Denial of FOIA Request Form with attached Exemptions from Disclosure
Political Activity (Organized) During School Hours or at School Functions
Posting Procedure for Union Materials and Bulletin Boards
Recording, Cable Casting and Streaming of School Events
7000.05 Public Complaints
The Board welcomes constructive criticism of School District operations. The Superintendent will develop and implement which provide for the investigation and anticipated resolution of complaints at their closest point of origin. A complaint concerning the Superintendent of Schools may be filed directly with the Board.
8000 GENERAL POLICIES - (Full PDF Document)
TABLE OF CONTENTS:
8000.01 Acceptable Use
School District students and staff members may be permitted access to the School District's computer network for educational, instructional and administrative purposes. The Superintendent or his/her designee will develop and implement guidelines and user agreements that are consistent with the purposes and mission of the School District. The guidelines and user agreements will include all requirements of the Children's Internet Protection Act (CIPA).
8000.02 Americans with Disabilities Act (ADA) /Section 504 of the Rehabilitation Act of 1973 (Section 504)
In accordance with Section 504 of the Rehabilitation Act of 1973 (Section 504), and Title II of the Americans with Disabilities Act (ADA), the School District will ensure that no otherwise qualified individual with a disability shall, solely by reason of his/her disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination. The School District does not discriminate in admission or access to, participation in or treatment of, students with disabilities in its programs and activities. Similarly, the School District does not discriminate against any job applicant or employee with a disability in any term or condition of employment or in the recruitment process.
The Superintendent will appoint a Compliance Officer or Officers to assure that there is adherence to this policy. The Superintendent will also develop a complaint procedure for the processing and early disposition of alleged violations of the policy.
Section 504 - Grievance
Section 504 - Process
Section 504 - Forms
8000.03 Bloodborne Pathogens
The School District follows universal precautions where there has been an exposure to blood or other potentially infectious materials. Universal precautions require that staff and students treat all human blood and certain human body fluids as though they were infectious.
The Superintendent, or his/her designee, will develop and implement an exposure control plan. This plan is to include in-service training for staff and provide opportunities for immunization at School District expense.
8000.04 Communicable Diseases
The School District will work cooperatively with the Wayne County Health Department to enforce and adhere to the Michigan Public Health Code (Act 368 of 1978 as amended) with regard to the prevention, control and containment of communicable diseases. The Superintendent will appoint a committee comprised of School District employees and one or more representatives from the County Health Department to develop and recommend legally compliant procedures. The procedures will specifically address matters of confidentiality under State and Federal law.
Communicable Disease Control
8000.05 Copyrighted Works
The School District will fully respect the personal property rights of others, whether tangible or intangible, in accordance with the Copyright Act of 1976, as amended. The Superintendent will develop and implement procedures to implement this policy. The procedures will specifically inform students, staff and other members of the school community about the applicability of copyright protections and what may be permitted under the "fair use doctrine."
8000.06 Discrimination and Harassment
The Board of Education is committed to maintaining a learning/working environment in which all individuals are treated with dignity and respect, free from discrimination and harassment. There will be no tolerance for discrimination or harassment on the basis of race, color, national origin, religion, sex, marital status, genetic information, disability or age. The School District prohibits harassment and other forms of discrimination whether occurring at school, on School District property, in a School District vehicle, or at any School District related activity or event. The Superintendent will designate compliance officers and develop and implement procedures for the reporting, investigation and resolution of complaints of discrimination or harassment.